AI meeting assistant tools like Read.ai and Otter.ai can enhance virtual meetings by providing transcripts, summaries, and identifying key takeaways. However, they can also automatically join meetings or access personal files—sometimes without participants' consent.
This guide shows you how to manage or disable features such as auto-join, email syncing, and meeting recording behaviors for better control and privacy.
Managing Read.ai Settings
Disable Auto-Join Meetings
You can adjust when Read will join your meetings by going to Account Settings > Meeting Recording > Auto-Join Preferences.
If you have "Auto-join meetings" turned off, then Read will be off by default for all of your meetings. Visit Read.ai's 'I don’t want Read to join all my meetings, what are my options?' page for more details.
NOTE: Zoom meeting hosts can prevent Read.ai from joining their Zoom meetings by blocking read.ai in their meeting security settings. See Zoom's support page for details.
Disable Read.ai in Multiple Meeting Platforms
Options to prevent Read.ai from joining all meeting, including in multiple platforms see Read's page I don’t want Read to join all my meetings, what are my options? and How to Turn Off Read.ai
Prevent Access to Other Accounts
To disable or change permissions for what accounts (e.g., to Outlook email or calendar, to ChatGPT or Claude, etc) that Read.ai may access:
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Go to Read.ai account settings
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Navigate to “Integrations” and scroll to the relevant account/integration.
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Click Disconnect to revoke access
Visit the Read.ai Workspace Onboarding page for more details.
Delete Meeting Report During or After Call
According to Read support:
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During the call: Type "opt out" without the quotes in the chat. Read will leave and delete all collected data.
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After the call: Go to the meeting report, click the “...” menu, then select Delete Report
Visit the Read.ai meeting deletion page for more details.
Disable Auto-Transcription
Managing Otter.ai Settings
Disable Auto-Join for Meetings
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Go to Otter.ai account settings
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Click Integrations -> Meetings tab -> Default auto-join settings and select Meetings I manually select.
For details, see Other support page Stop Otter Notetaker from automatically joining your meetings
Zoom Tip: Zoom meeting hosts should be able to prevent Otter.ai from joining their Zoom meetings by requiring users to authenticate to join.
To manage your Otter Notetaker settings to control attendance, notifications, sharing, screen captures, send out Otter Chat Q&As, and more, follow the instructions on Otter's support page Manage your Otter Notetaker settings.