FACULTY: Making ScreenPal Videos Accessible in Powerpoint

If you have ScreenPal videos embedded into PowerPoint files, then you want to upload a WebVVT file to ensure that the closed captions are accessible from within PowerPoint and for when you add the PowerPoint to your Blackboard course site. For instructions on how to perform an accessibility check on PowerPoint documents, see How do I scan my Word and PowerPoint documents for accessibility issues?

  1. Open your ScreenPal file
  2. When the file opens, you will see an Options pop up window. Select Edit
  3. Select Captions in the Show area to edit captions that already exist or create captions
  4. Click the Captions Text drop down and select Export As…
  5. Select SubRip Captions File (.srt)
  6. Save the .srt file to a location on your device
  7. Go to the Happyscribe web site (https://www.happyscribe.com/subtitle-tools/convert-srt-to-vtt) and follow the directions to upload your SRT file to their website and to select the WebVTT (.vtt) output format. Save the new .vtt file to a location on your device
  8. Go to the PowerPoint file containing the slide with the embedded video and run the Accessibility Check. Follow the instructions within PowerPoint to upload the .vtt file.
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